Overdue / Due now
Urgent (≤30 days)
Coming up (31–90 days)
On track (>90 days)
📌 One-Time / Annual Fixed Deadlines (Current Plan Year)
🔁 Recurring Operational Deadlines
| Obligation | Frequency | Due | Owner | Reference |
|---|---|---|---|---|
| Allied Claims Register Funding Review, approve, fund Allied escrow |
Weekly | Every Thursday | Operations / Finance | SOP-001 |
| ProAct / PBM Invoice Processing Review and approve ProAct Rx invoice |
2x/Month | Per invoice receipt | Operations / Finance | SOP-002 |
| Monthly Premium Invoice Reconciliation Allied enrollment invoice vs. employee census |
Monthly | First week of month | Operations / Finance | SOP-003 |
| Trust Funding Transfer Employer premium collection → trust bank account |
Monthly | First week of month | Operations (collect) → Primary Approver (transfer) | SOP-018 |
| Reserve Monitoring Check Trust balance vs. 8-week projected claims |
Monthly | With GL reconciliation | Operations / Finance | SOP-031 |
| GL Reconciliation Acumatica → Allied → trust bank statement |
Monthly | Month-end close (TBD) | Finance / Operations | SOP-026 |
| Pre-Authorization Audit Monthly review of Allied pre-auth list vs. utilization |
Monthly | First week of month | Operations | SOP-007 |
| COBRA Roster Reconciliation Varipro roster vs. Allied enrollment |
Monthly | Month-end | Operations | SOP-027 |
| Stop-Loss Claim Reporting ISL claimant tracking to Jason Strain / HLRA |
Monthly | Per policy terms | Operations | SOP-006 |
| Invoice Approval Sweep Any invoice >7 days without approval escalated |
Weekly | Every Friday | Operations | SOP-025 |
| Gradient AI Re-Screen (Existing Groups) Annual risk re-score at renewal |
Annual | 60 days before renewal | Operations / Davies | SOP-030 |
| Fiduciary Fee Review (Kropkoff) Annual independent fee review — ERISA prohibited transaction protection |
Annual | Q4 each year | Operations (coordinate) | SOP-020 |
| BAA Registry Review Confirm all BAAs current; add new vendors |
Annual | January each year | Operations / Legal | SOP-033 |
| Document Annual Review Review all SOPs, update, purge expired records |
Annual | January each year | Operations | SOP-035 |
Countdown timers calculated from today's date. Refresh page to update.